Page 15 - Success Plus English Language and Literature Class 10

Letter Placing an Order

Sample: As the student coordinator for the school library, you have been given the responsibility
of curating the science fiction section for the library. On behalf of the school, write a letter to the
manager of Bookland, Vasant Kunj, New Delhi, placing an order for books for the collection.

In your letter you should:
• introduce yourself and state the purpose of your letter
• mention the titles, number and type (hardcover/paperback) of books that you are looking for
• inquire about the cost, mode of payment and a possible discount

A letter placing an order Modern Public School
is a formal request for Ashok Vihar
the supply of a product Mathura 281001
or service. It is sent to
a manufacturer, dealer, 5 January 2019
retailer, distributor, The Manager
supplier, stockist or service Bookland
provider. D 23 Vasant Kunj
The letter contains details New Delhi 110070
of the product or service
being ordered such as the Dear Sir
model number, service Subject: Supply of Books for School Library
name, quantity, any
timeline for delivery and On behalf of Modern Public School, Mathura, I would like to place an order for
the location for delivery. the supply of books for our school library.

In a letter placing an order We require the following books: (no. of copies and type specified)
you can also inquire about 1. The Time Machine, H.G. Wells (3 copies, paperback)
the mode of payment –
cash, cheque, credit/debit 2. 1984, George Orwell (3 copies, paperback)
card, online transfer, etc. 3. Frankenstein, Mary Shelley (2 copies, one paperback, one hardcover)
4. The Hitchhiker’s Guide to the Galaxy, Douglas Adams (1 copy, hardcover)
You will also need to
find out the terms and 5. Dune, Frank Herbert (2 copies, paperback)
conditions under which Please send us a quotation with your best price, and let us know if it will be
the supply will be made or possible on your part to deliver the entire order by 20 January. We shall also
the service rendered. It is require a proper bill, following which we can make the payment via cash,
important to find out about net banking or demand draft, whichever is your preferred mode of receiving
the warranty and service payment.
options.
Thank you.
Remember to follow the
standard formats and Yours faithfully
conventions of writing a
formal letter. Samar Roy
Student Coordinator, Library

41